2018 Annual Conference Sponsorship and Exhibiting Opportunities
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 Export to Your Calendar 1/24/2018 to 1/26/2018
When: Wednesday-Friday, January 24-26, 2018
Where: Phoenix Marriott Tempe at the Buttes
2000 W Westcourt Way
Tempe, Arizona  85282
United States
Contact: Sarah Ewald
(651) 379-7301


Online registration is available until: 1/24/2018
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January 24-26, 2018
Phoenix Marriott Tempe at The Buttes
Phoenix, AZ USA

Register Today

Elevate & Cultivate

The theme of the 2018 QRCA Annual Conference is “Elevate & Cultivate.” The conference will be hosted overlooking Phoenix, AZ, a city that has carefully cultivated itself and grown to the 5th largest US city. From high on the butte, we will overlook the city that’s been home to many Masters of their disciplines.

QRCA conferences provide immersive opportunities for qualitative professionals to enhance their value through workshops and easy access to support services partners essential for success. QRCA’s 2018 Annual Conference is the ideal venue to reach leading qualitative practitioners who are seeking resources to maximize the full power of their qualitative. Exhibit space is located in the Marketplace, the hub for all conference activities, where attendees discover and discuss partnering opportunities with support services. Elite sponsorships add exceptional value in driving interest, increasing top-of-mind awareness and engagement.

NEW: Early Bird registration discount — 2017 prices until August 1, 2017


If you prefer, you may download the Sponsorship/Exhibitor Prospectus (including form) and mail or fax with payment to the QRCA office. If you have questions, contact Sarah Ewald at sarahe@ewald.com.

Sponsorship Levels

Platinum Options & Details Gold Options & Details Silver Options & Details

Electricity and Wi-Fi

If your booth requires electricity, Wi-Fi or any other A/V needs, be sure to order those services accordingly from the packet provided by the show decorator.

Registration

Official registrants are invited to attend all social events, meals, and most educational workshop sessions. The Annual Meeting, Town Hall, Interchanges and Chapter and SIG meetings are for QRCA members only. All attendees at the conference must have a full registration and badge to enter the Marketplace and workshops.

QRCA will request your company representatives’ names in November. We will send you a form to submit complimentary representative names and purchase additional representatives. Exhibitor pre-registration will end on December 12, 2017.

Partner Spotlight: $500

Five 20-minute “Partner Spotlight” sessions during non-programmed times. Platinum sponsors, gold sponsors, and exhibitors are eligible to submit applications. These sessions attract 100+ attendees due to the highly important educational material our sponsors and exhibitors submit. If you are interested in applying, please check the box on the form in this packet. Presentations will be reviewed and selected by the QRCA Conference Speaker Committee.

Applications must be submitted by August 1, 2017 to be considered in the review process. Note that our speaker chairs will be reviewing the Partner Spotlight applications for new products and platforms that all Qualitative Researchers need to know about. This is a great way to get speaking time in front of a large audience and educate attendees about your company’s new, must-have product or platform!

Exhibitor Information

Before Aug 1 $2,500
Aug 1 or later $2,750

  • Exhibit space ($2,500 value)
  • Eligible for Partner Spotlight (+$500)
  • Registration for one ($945* value)
  • Can purchase one (add’l) registration ($945*)
  • Eligible for Member Discount Program
  • Eligible for Partner Spotlight

Exhibit Space

Exhibit booths will be located inside the Marketplace. Booths will be 8 by 10 feet and will include: 8-foot high background drape, 3-foot high side drape, one draped 6-foot table and two chairs, and a 44-by-7-inch, one-line sign.

Again this year – exhibit booths come with ONE full registration and the opportunity to purchase a second registration (for $945*). Anyone attending the conference MUST register. Exhibitor representatives who register after December 12, 2017 will be charged $1,095. We expect exhibit space to sell quickly. As a result, unsold exhibit space held for Platinum/Gold level sponsors will be released for sale on August 18, 2017.

» View the exhibit space here

Advertising

Back cover (8.5”w x 11”h) $2,400
Inside back cover (8.5”w x 11”h) $1,800
Full page (8.5”w x 11”h) $1,000
Half page (8.5”w x 5.5”h) $700
Quarter page (4.25”w x 5.5”h) $550
Business card (3.25”w x 2”h) $350

NOTE: Advertisements for the onsite brochure are due by November 28, 2017. All ads are full color. All advertisements must be approved by QRCA prior to printing. Submit high resolution (300 dpi or higher) PDF files to Nicki at nickib@qrca.org by November 28, 2017.


Sponsorship Levels

Platinum Sponsorship

Before Aug 1 $8,000
Aug 1 or later $8,500

  • Company logo on pre-conference marketing brochure
  • Company logo and link on conference website
  • Company logo in onsite brochure
  • Company logo on conference slideshow and signage
  • Exhibit space
  • Preference on booth location
  • Sponsor level distinction on name badge
  • Sponsor level distinction on booth
  • Participation in Scavenger Hunt
  • Eligible for Partner Spotlight. NEW: $500 fee will be waived if your presentation is selected.
  • Full-page color ad ($1,000 value)
  • Acknowledgement in QRCA VIEWS
  • Acknowledgement in QRCA Connections
  • One tote bag insert
  • One pre-conference and NEW: one post-conference email blast
  • Registration for two ($1,890 value)
  • NEW: Can purchase up to three (add’l) registrations ($945* each)
  • Eligible for Member Discount Program
  • First right of refusal for 2019

Exclusive Platinum Level Options

  • Mobile App and Web Portal: SOLD Banner ad on the mobile app, including links to company website and company banner on the conference material web portal, where attendees can download speaker presentations.
  • Tote Bag: SOLD Includes company name/logo on conference tote bag.
  • Hotel Guest Room Key: SOLDIncludes company logo on conference attendee room keys.
  • Keynote Speaker: SOLD Includes opportunity to introduce keynote speaker.
  • Lanyard: SOLDIncludes company name on all conference attendee name badge lanyards.
  • Wednesday Opening Reception: Includes signage and optional door prize presentation at the Marketplace cocktail event (sponsor provides door prize).
  • Thursday Dinner Gala: SOLD Includes signage and optional door prize presentation at the exciting Thursday night extravaganza (sponsor to provide door prize).
  • Wi-Fi: SOLD Includes signage placed with Wi-Fi information and your company name as the password.

Gold Sponsorship

Before Aug 1 $6,000
Aug 1 or later $6,500

  • Company logo on pre-conference marketing brochure
  • Company logo on conference website
  • Company logo in onsite brochure
  • Company logo on conference slideshow and signage
  • Exhibit space
  • Preference on booth location
  • Sponsor level distinction on name badge
  • Sponsor level distinction on booth
  • Participation in Scavenger Hunt
  • Eligible for Partner Spotlight
  • Half-page color ad ($700 value)
  • Acknowledgement in QRCA VIEWS
  • Acknowledgement in QRCA Connections
  • One pre-conference email blast
  • Registration for two ($1,890 value)
  • Can purchase up to two (add’l) registrations ($945* each)
  • Eligible for Member Discount Program
  • First right of refusal for 2019

Exclusive Gold Level Options

  • First-Timers Event: Includes signage and opportunity to provide welcome at conference First-Timer event (option to provide gift).
  • Workshop Pens: Sponsor provides company branded pens which will be provided in all workshop sessions.
  • Registration: SOLD Sponsorship on signage at registration throughout conference.
  • Workshop Notepads: SOLD Sponsor provides company-branded notepads which will be provided in all workshop sessions.
  • Thursday Breaks All Day: SOLD Includes signage and event door prize presentation.
  • Thursday Lunch: SOLD Includes signage and event door prize presentation.
  • Friday Breaks All Day: Includes signage and event door prize presentation.
  • Friday Lunch: Includes signage and event door prize presentation.

Silver Sponsorship

Before Aug 1 $1,750
Aug 1 or later $2,000

  • Company name on conference website
  • Company logo in onsite brochure
  • Company info in high traffic area
  • Business card ad ($350 value)
  • Acknowledgement in QRCA VIEWS
  • Acknowledgement in QRCA Connections
  • Can purchase one registration ($945*)
  • Eligible for Member Discount Program

Payment must accompany application to guarantee sponsorship. At checkout remember to indicate the number of included registrants who plan to attend, as well as the number of additional registrants ($945*/person). QRCA will send you a form requesting your company representatives’ names later in the year.

*After December 12, 2017, registration costs $1,095 per additional registrant.

If you prefer, you may download the Sponsorship/Exhibitor Prospectus (including form) and mail or fax with payment to the QRCA office. If you have questions, contact Sarah Ewald at sarahe@ewald.com.


Cancellation Policy: All Sponsor/Exhibitor cancellations received by September 12, 2017 will receive a full refund; cancellations received between September 13, 2017 and October 13, 2017 will receive a 50% refund; cancellations received after October 13, 2017 will not receive a refund.

Please do not send credit card information via email. Per standard by the Payment Card Industry, QRCA has met the requirements of the Payment Card Industry-Data Security Standards (PCI-DSS).

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