18

January 24-26, 2018
Phoenix Marriott Tempe at The Buttes
Phoenix, AZ USA

Elevate & Cultivate

The theme of the 2018 QRCA Annual Conference is “Elevate & Cultivate.” The conference will be hosted overlooking Phoenix, AZ, a city that has carefully cultivated itself and grown to the 5th largest US city. From high on the butte, we will overlook the city that’s been home to many Masters of their disciplines.

If you prefer, you may download the Sponsorship/Exhibitor Prospectus (including form) and mail or fax with payment to the QRCA office. If you have questions, contact Bridget Fox at bridgetf@ewald.com.


Sponsorship Levels

Platinum Options & Details Gold Options & Details Silver Options & Details

Electricity and Wi-Fi

If your booth requires electricity, Wi-Fi or any other A/V needs, be sure to order those services accordingly from the packet provided by the show decorator.

Registration

Official registrants are invited to attend all social events, meals, and most educational workshop sessions. The Annual Meeting, Town Hall, Interchanges and Chapter and SIG meetings are for QRCA members only. All attendees at the conference must have a full registration and badge to enter the Marketplace and workshops.

QRCA will request your company representatives’ names in November. We will send you a form to submit complimentary representative names and purchase additional representatives. Exhibitor pre-registration will end on December 12, 2017.

Partner Spotlight: $500

Five 20-minute “Partner Spotlight” sessions during non-programmed times. Platinum sponsors, gold sponsors, and exhibitors are eligible to submit applications. These sessions attract 100+ attendees due to the highly important educational material our sponsors and exhibitors submit. If you are interested in applying, please check the box on the form in this packet. Presentations will be reviewed and selected by the QRCA Conference Speaker Committee.

Applications must be submitted by August 1, 2017 to be considered in the review process. Note that our speaker chairs will be reviewing the Partner Spotlight applications for new products and platforms that all Qualitative Researchers need to know about. This is a great way to get speaking time in front of a large audience and educate attendees about your company’s new, must-have product or platform!

Exhibitor Information

Before Aug 1 $2,500
Aug 1 or later $2,750

Exhibit space ($2,500 value); Eligible for Partner Spotlight (+$500); Registration for one ($945 value); Can purchase one (add’l) registration ($945*); Eligible for Member Discount Program; and Eligible for Partner Spotlight (see page 2 of the prospectus)

Exhibit Space

Exhibit booths will be located inside the Marketplace (see diagram on page 3). Booths will be 8 by 10 feet and will include: 8-foot high background drape, 3-foot high side drape, one draped 6-foot table and two chairs, and a 44-by-7-inch, one-line sign.

Again this year – exhibit booths come with ONE full registration and the opportunity to purchase a second registration (for $945). Anyone attending the conference MUST register. Exhibitor representatives who register after December 12, 2017 will be charged $1,095. We expect exhibit space to sell quickly. As a result, unsold exhibit space held for Platinum/Gold level sponsors will be released for sale on August 18, 2017.

Advertising

Note: Advertisements for the onsite brochure are due by November 28, 2017. All ads are full color.

Ad Costs This Year:

Back cover (8.5”w x 11”h) $2,400
Inside back cover (8.5”w x 11”h) $1,800
Full page (8.5”w x 11”h) $1,000
Half page (8.5”w x 5.5”h) $700
Quarter page (4.25”w x 5.5”h) $550
Business card (3.25”w x 2”h) $350

All advertisements must be approved by QRCA prior to printing. Please submit high resolution (300 dpi or higher) PDF files to Nicki at nickib@qrca.org by November 28, 2017.


Sponsorship Benefits

Platinum
$8,000
Gold
$6,000
Silver
$1,750
Exhibitor
$2,500
Conference marketing brochure
 
 
Conference website link
 
Conference program (onsite)
 
Company info in high traffic area    
 
Conference slideshow and signage
 
Exhibit space ($2,500 value)
 
Preference on booth location
   
Sponsor level distinction on name badge
   
Sponsor level distinction on booth
   
Participation in Scavenger Hunt
   
Eligible for Demo Connections (+$500)
+$500
+$500
 
+$500
Eligible for Partner Spotlight (see page 2 of the prospectus). NEW: $500 fee will be waived if your presentation is selected
     

Onsite Advertisments

       
Full-page color ad ($1,000 value)
     
Half-page color ad ($700 value)  
   
Business card ad ($350 value)    
 
Acknowledgement in QRCA VIEWS
 
Acknowledgement in QRCA Connections
 
One tote bag insert
     

Mailing Labels OR Emails

       
Sets of mailing labels OR email blast
2 labels OR 1 email
2 labels OR 1 email
1 label OR 1 email
 
One pre-conference and NEW: one post-conference email blast
     

Registrations

       
Registration for 1 ($945 value)    
Registration for 2 ($1,890 value)
   
NEW: Can purchase up to 3 (add’l) registrations ($945 ea.*)
     
Can purchase up to 2 (add’l) registrations ($945 ea.*)  
   
Can purchase 1 (add’l) registration ($945 ea.*)    

Additional Benenfits

       
Eligible for Member Discount Program
First right of refusal for 2019
   

Sponsorship Levels

Platinum

Before Aug 1 $8,000
Aug 1 or later $8,500

Exclusive Platinum Level Options

  • Mobile App and Web Portal: Banner ad on the mobile app, including links to company website and company banner on the conference material web portal, where attendees can download speaker presentations.

  • Tote Bag: Includes company name/logo on conference tote bag.

  • Hotel Guest Room Key: Includes company logo on conference attendee room keys.

  • Keynote Speaker: Includes opportunity to introduce keynote speaker.

  • Lanyard: Includes company name on all conference attendee name badge lanyards.

  • Wednesday Opening Reception: Includes signage and optional door prize presentation at the Marketplace cocktail event (sponsor provides door prize).

  • Thursday Dinner Gala: Includes signage and optional door prize presentation at the exciting Thursday night extravaganza (sponsor to provide door prize).

  • Wi-Fi: Includes signage placed with Wi-Fi information and your company name as the password.

Gold

Before Aug 1 $6,000
Aug 1 or later $6,500

Exclusive Gold Level Options

  • First-Timers Event: Includes signage and opportunity to provide welcome at conference First-Timer event (option to provide gift).

  • Workshop Pens: Sponsor provides company branded pens which will be provided in all workshop sessions.

  • Registration: Sponsorship on signage at registration throughout conference.

  • Workshop Notepads: Sponsor provides company-branded notepads which will be provided in all workshop sessions.

  • Thursday Breaks All Day: Includes signage and event door prize presentation.

  • Thursday Lunch: Includes signage and event door prize presentation.

  • Friday Breaks All Day: Includes signage and event door prize presentation.

  • Friday Lunch: Includes signage and event door prize presentation.

Silver

Before Aug 1 $1,750
Aug 1 or later $2,000

Payment must accompany application to guarantee sponsorship. At checkout remember to indicate the number of included registrants who plan to attend, as well as the number of additional registrants ($945*/person). QRCA will send you a form requesting your company representatives’ names later in the year.

*After December 12, 2017, registration costs $1,095 per additional registrant.


PCI Compliance Policy:

n/a

Audio/Video Policy:

n/a

Cancellation Policy: All Sponsor/Exhibitor cancellations received by September 12, 2017 will receive a full refund; cancellations received between September 13, 2017 and October 13, 2017 will receive a 50% refund; cancellations received after October 13, 2017 will not receive a refund. Please do not send credit card information via email. Per standard by the Payment Card Industry, QRCA has met the requirements of the Payment Card Industry-Data Security Standards (PCI-DSS).

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