2019 QRCA Annual Conference Sponsor & Exhibitor Opportunities
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 Export to Your Calendar 1/30/2019 to 2/1/2019
When: January 30 - February 1, 2019
Where: Map this event »
Hyatt Regency Savannah
2 W Bay St
Savannah, Georgia  31401
United States


Online registration is available until: 1/30/2019
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January 30–February 1, 2019
Hyatt Regency Savannah
Savannah, Georgia USA

QRCA conferences provide immersive opportunities for qualitative professionals to enhance their value through workshops and easy access to support services partners essential for success. QRCA’s 2019 Annual Conference is the ideal venue to reach leading qualitative practitioners who are seeking resources to maximize the full power of their qualitative. Exhibit space is located in the Marketplace, the hub for all conference activities, where attendees discover and discuss partnering opportunities with support services. Elite sponsorships add exceptional value in driving interest, increasing top-of-mind awareness and engagement.


If you prefer, you may download the Sponsorship/Exhibitor Prospectus and mail or fax with payment to the QRCA office. If you have questions, contact Jake at jacobn@qrca.org.

Sponsorship Levels

Platinum Options & Details Gold Options & Details Silver Options & Details

Electricity and Wi-Fi

If your booth requires electricity, Wi-Fi or any other A/V needs, be sure to order those services accordingly from the packet provided by the show decorator.

Registration

Official registrants are invited to attend all social events, meals, and most educational workshop sessions. The Annual Meeting, Town Hall, Interchanges and Chapter and SIG meetings are for QRCA members only. All attendees at the conference must have a full registration and badge to enter the Marketplace and workshops.

QRCA will request your company representatives’ names in November. We will send you a form to submit complimentary representative names and purchase additional representatives. Exhibitor pre-registration will end on December 12, 2018.

Partner Spotlight: $500

Be one of only five dedicated 20-minute speaking opportunities in front of a large attendee audience to educate them about about your company’s new, must-have product, service or platform! These sessions attract 100+ attendees due to the highly important educational material our sponsors and exhibitors share. Platinum sponsors, gold sponsors, and exhibitors are eligible to submit applications. If you are interested in applying, please check the box on the registration form. Presentations will be reviewed and selected by the QRCA Conference Speaker Committee Chairs based on content for Qualitative researcher needs.

Applications must be submitted by August 1, 2018, to be considered in the review process.

Exhibitor Information

Before Aug. 1: $2,500
Aug. 1 or later: $2,750

  • Exhibit space ($2,500 value)
  • Registration for one ($945 value)
  • Can purchase one (add’l) registration ($945*)
  • Eligible for Member Discount Program
  • Eligible for Partner Spotlight

Exhibit Space

Exhibit booths will be located inside the Marketplace (see diagram here). Booths will be 8 by 10 feet and will include: 8-foot high background drape, 3-foot high side drape, one draped 6-foot table and two chairs, and a 44-by-7-inch, one-line sign.

Exhibit booths come with ONE full registration and the opportunity to purchase a second registration (for $945). Anyone attending the conference MUST register. *Exhibitor representatives who register after December 12, 2018 will be charged $1,095 each. We expect exhibit space to sell quickly. As a result, unsold exhibit space held for Platinum/Gold level sponsors will be released for sale on August 17, 2018.

» View the exhibit space here

Advertising

Advertisements for the onsite brochure are due by November 28, 2018. All ads are full color and are listed with full bleeds.

Back cover (8.5”w x 11”h) $2,400
Inside back cover (8.5”w x 11”h) $1,800
Full page (8.5”w x 11”h) $1,000
Half page (8.5”w x 5.5”h) $700
Quarter page (4.25”w x 5.5”h) $550
Business card (3.25”w x 2”h) $350

NOTE: All advertisements must be approved by QRCA prior to printing. Please submit high resolution (300 dpi or higher) PDF files to Nicki by November 28, 2018.


Sponsorship Levels

Platinum Sponsorship

Before Aug. 1: $8,000
Aug. 1 or later: $8,500

  • Company logo on pre-conference marketing brochure
  • Company logo and link on conference website
  • Company logo in onsite brochure
  • Company logo on conference slideshow and signage
  • One Exhibit booth
  • Preference on booth location
  • Sponsor level distinction on name badge
  • Sponsor level distinction on booth
  • Participation in Scavenger Hunt
  • Eligible for Partner Spotlight. $500 fee waived if your presentation is selected.
  • Full-page color ad ($1,000 value)
  • Acknowledgement in QRCA VIEWS
  • Acknowledgement in QRCA Connections
  • One tote bag insert
  • One pre-conference and one post-conference email blast
  • Registration for two ($1,890 value)
  • Can purchase up to three (add’l) registrations ($945 each*)
  • Eligible for Member Discount Program
  • First right of refusal for 2020

Exclusive Platinum Level Options

  • Mobile App and Web Portal: Banner ad on the mobile app, including links to company website and company banner on the conference material web portal, where attendees can download speaker presentations.
  • Tote Bag: Includes company name/logo on conference tote bag.
  • Hotel Guest Room Key: Includes company logo on conference attendee room keys.
  • Keynote Speaker: Includes opportunity to introduce keynote speaker.
  • Lanyard: Includes company name on all conference attendee name badge lanyards.
  • Wednesday Opening Reception: Includes signage and optional door prize presentation at the Marketplace cocktail event (sponsor provides door prize).
  • Thursday Dinner Gala: Includes signage and optional door prize presentation at the exciting Thursday night extravaganza (sponsor to provide door prize).
  • Video: Includes company logo on all recorded conference videos.
  • Wi-Fi: Includes signage placed with Wi-Fi information and your company name as the password.

Gold Sponsorship

Before Aug. 1: $6,000
Aug. 1 or later: $6,500

  • Company logo on pre-conference marketing brochure
  • Company logo on conference website
  • Company logo in onsite brochure
  • Company logo on conference slideshow and signage
  • One Exhibit booth
  • Preference on booth location
  • Sponsor level distinction on name badge
  • Sponsor level distinction on booth
  • Participation in Scavenger Hunt
  • Eligible for Partner Spotlight
  • Half-page color ad ($700 value); option to upgrade to full page for $300 additional
  • Acknowledgement in QRCA VIEWS
  • Acknowledgement in QRCA Connections
  • One pre-conference email blast
  • Registration for two ($1,890 value)
  • Can purchase up to two (add’l) registrations ($945 each*)
  • Eligible for Member Discount Program
  • First right of refusal for 2020

Exclusive Gold Level Options

  • First-Timers Event: Includes signage and opportunity to provide welcome at conference First-Timer event (option to provide gift).
  • Workshop Pens: Sponsor provides company branded pens which will be provided in all workshop sessions.
  • Registration: Company logo recognition on signage at registration desk.
  • Workshop Notepads: Sponsor provides company-branded notepads which will be provided in all workshop sessions.
  • Breaks All Day: Includes signage and event door prize presentation for all breaks.
  • Wednesday Lunch: Includes signage and event door prize presentation.
  • Thursday Lunch: Includes signage and event door prize presentation.
  • Friday Lunch: Includes signage and event door prize presentation.

Silver Sponsorship

Before Aug. 1: $1,750
Aug. 1 or later: $2,000

  • Company name on conference website
  • Company logo in onsite brochure
  • Company info in high traffic area
  • Business card ad ($350 value)
  • Acknowledgement in QRCA VIEWS
  • Acknowledgement in QRCA Connections
  • Can purchase one registration ($945*)
  • Eligible for Member Discount Program

Payment must accompany application to guarantee sponsorship. At checkout, remember to indicate the number of included registrants who plan to attend, as well as the number of additional registrants ($945*/person). QRCA will send you a form requesting your company representatives’ names later in the year.

*After December 12, 2018, registration costs $1,095 per additional registrant.

If you prefer, you may download the Sponsorship/Exhibitor Prospectus and mail or fax with payment to the QRCA office. If you have questions, contact Jake at jacobn@qrca.org.


Cancellation Policy: All Sponsor/Exhibitor cancellations received by September 12, 2018 will receive a full refund; cancellations received between September 13, 2018 and October 12, 2018 will receive a 50% refund; cancellations received after October 12, 2018 will not receive a refund.

Please do not send credit card information via email to keep your data safe. Per standard by the Payment Card Industry, QRCA has met the requirements of the Payment Card Industry-Data Security Standards (PCI-DSS).

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