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Registration Policies
Registration Policies

Registration Information

The QRCA Annual Conference is open to professionals, or those in training who design, conduct, analyze or support the conduct and analysis of qualitative research. Additionally, individuals who are employed by, or are in graduate studies at, an academic institution and who, themselves, instruct and/or specialize in the conduct and analysis of qualitative research.

Online registration requires credit card payment; QRCA accepts American Express, Visa, Mastercard, and Discover. If you want to pay by check, please download the form from the website. Payment is required prior to the event.

To edit your registration, please contact QRCA at info@qrca.org or 1+ (651) 290-7491. Both members and nonmembers need to log in to register for events. If you are a member or have previously created an account on the QRCA website, login here. If you are a nonmember, please create a guest account in the system; we will require your first and last name, organization, email, username and password.

Join QRCA

If you are not a member and would like to join to receive reduced conference rates, please join here. To renew your membership and receive member rates, log into your profile, renew, and then return to register for the event. These will be two separate transactions. You also have the option to pay for both by downloading forms.

Attendance Policies

Attendee Cancellation
To receive a registration refund, less a $35 processing fee, all cancellations must be received via this form by December 2, 2020 11:59 p.m. U.S. Eastern Time. No refunds will be granted thereafter.  No-shows will not be refunded. Registrations can be transferred to another person within your organization with the same membership status by contacting info@qrca.org.

Conference Modification or Cancellation
QRCA reserves the right to modify the course’s schedule or program as necessary. QRCA also reserves the right to cancel this conference, in which case a full refund of the registration fee will be provided. We are unable to refund any travel costs (flight, hotel, etc.) in the case of QRCA conference cancellation.

Data Privacy/GDPR
We host events throughout the year, including our annual conference, webinars, and trainings (collectively “events”). If you are a member and register for one of our events, we will access the information in your member account to provide you with information and services associated with the event. If you are not a member and you register for one of our events, we will collect your name and contact information, which we will store in our database and use to provide you with information and services associated with the event. If you are a presenter at one of our events, we will collect information about you including your name, employer and contact information, and photograph, and we may also collect information provided by event attendees who evaluated your performance as a presenter. As an attendee, speaker, or sponsor/exhibitor, we will keep a record of your participation to provide you with post-event information including details on upcoming events you may be interested in. Your contact information may be shared via an event mobile app or attendee list as part of your participation in the event. Your hotel reservation information may be shared between QRCA and the hotel.

Guest Fee
Tickets for the Wednesday Welcome Reception or Thursday Night Event will be available separately for guests who will be attending only this event.

PCI Compliance

Please do not email forms with credit card information. To protect your data and to comply with PCI standards, the QRCA office will not accept emailed credit card information.

Photo/Audio/Video Release
Registration for or attendance at this event acknowledges consent to be recorded or photographed. We reserve the right to use any photograph/video taken at our events, without the expressed written permission of those included within the photograph/video. We may use the photograph/video in publications or other media material produced, used or contracted including but not limited to: brochures, invitations, books, newspapers, magazines, television, websites, etc. To ensure the privacy of individuals, images will not be identified using full names or personal identifying information without written approval from the photographed subject.

Code of Conduct

QRCA Event Code of Conduct
The QRCA leadership and staff are committed to providing a vibrant learning environment at all of our events, welcoming people from as many diverse backgrounds as possible. We expect our events to be a respectful, harassment-free environment for people of all races, gender and trans statuses, sexual orientation, ability, nationality, ethnicity, socioeconomic status and beliefs.

We’re grateful that our community is positive, friendly and supportive of one another — it’s what makes our events such a draw each year. In that spirit, the staff, supporters, volunteers, attendees and speakers at QRCA events are expected to:

  • Restrict selling to the Marketplace, where our sponsors pay for the opportunity to share information about their company, products, and services.
  • Keep conversations professional, respectful and consider other parties’ points of view. In short, don’t make it personal. Passionate conversations are part of solving problems. Disagreements happen all the time, and are necessary to consider difficult questions.
  • Remember that the boundaries of good taste, humor, personal space and physical interaction differ from person to person; if you sense someone feels uncomfortable — whether they explicitly state it or not — be respectful of those boundaries.
  • Refrain from demeaning, discriminatory or harassing behavior. Harassment and inappropriate behavior may include, but are not limited to:
  • Sexist, racist, homophobic, transphobic or otherwise discriminatory jokes or language, physical intimidation, stalking or following sustained disruption of talks or events.
  • Posting or displaying sexually explicit or violent material; if for any reason you may need this material for an educational session, please contact QRCA staff first and we can discuss how to give an appropriate warning to participants.
  • Unwelcome sexual attention. This includes sexualized comments or jokes; inappropriate touching, groping and unwelcomed sexual advances.
  • Advocating for, or encouraging, any of the above behavior.

Be mindful of your surroundings and of your fellow participants. Alert emergency services if you notice what you assess to be a dangerous situation or someone in distress. Consequences for violations of this Code of Conduct will be considered on a case by case basis by the QRCA Board and the staff of QRCA. You can email exdir@qrca.org or call 612-490-4157 with questions or concerns.

Exhibitor Information

Exhibit Materials and Activity: QRCA reserves the right to prevent any exhibitor from displaying beyond the bounds of the exhibitor’s rented exhibit space including but not limited to: noisy electrical devices (ex. loud appliances, machines, games), smells/scents that are offensive or commonly cause allergic or physical reactions (ex. industrial smells, chemical smells, nail polish, cleaners), displays, fire hazards (ex. open flames, highly flammable fumes), costumed mascots, live animals or anything which may prove objectionable. All aisles must be kept clear of displays. Inventory must be discreetly stored within an exhibitor’s booth space. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitors. Exhibitors are allowed to have sponsor prize drawings within their exhibit space. Any limitations on registering for or accepting the prize must be prominently displayed in the exhibit space.

Cancellation Policy: All Sponsor/Exhibitor cancellations received by September 25, 2020 will receive a full refund; cancellations received between September 25, 2020 and October 16, 2020 will receive a 50% refund; cancellations received after October 16, 2020 will not receive a refund.

Failure to Occupy Space: Space not occupied by the close of the exhibit installation period as specified in the accompanying material will be forfeited by the exhibitor, and this space may be reassigned or used by the conference management. If the exhibit is on hand, the conference management reserves the right to assign labor to set up a display that is not in the process of being erected by the given deadline and to instruct that the exhibitor be billed for all charges thus incurred. Exhibits must remain in place in exhibit hall during all posted Marketplace hours.

Contact Us

QRCA
1000 Westgate Drive, Suite 252
St. Paul, MN 55114

phone:  651. 290. 7491
fax:  651. 290. 2266
info@qrca.org

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