Questions? Contact Melinda Waite, QRCA Executive Director

• Conference Registration Deadline: December 5, 2025
• Speaker or Presentation Information Changes Deadline: December 16, 2025
• Hotel Room Block Cut-Off Date: Wednesday, January 7, 2026
• Presentation Slide Deck Submission Deadline: January 26, 2026

In early November, invited speakers received a unique registration ticket link and promo code for a discounted rate. Please register for the QRCA 2026 Annual Conference by the deadline listed above.

Speakers are responsible for making their own accommodation. QRCA has a discounted guest room rate available. Hotel and travel details below.

Our AV vendor will send you a link to upload your presentation deck. All common file formats supported for videos, slides and documents and there are no size limits. The AV team will preload presentations in our rooms.

Presentation Details

• Slide size: 16:9 ratio (widescreen format)

Suggestions:

• Limit the amount of information on each slide
• Do not use more than 4 colors in your presentation. Avoid red letters, which are difficult for some people to read. The best readability comes from a high contrast of intensity.
• Please rehearse your presentation prior to the conference. Your speaker coach is available for any rehearsal and presentation preparation you need.
• We recommend you record your final rehearsal so that you have the recording for your personal future use.

Things to Know Before You Go

Speaker Toolkit

• Please share the news that you’re speaking at the conference. We have suggested verbiage and graphics in our speaker toolkit.

Session and Speaker Changes

Please submit presentation or speaker changes via the Presentation Change form.

• AV Provided
  • Main stage speakers will use a slide advancer/clicker to advance the slides while standing on the stage. To view their notes, there will be a confidence monitor (a screen on the floor in front of the stage). An AV tech at the back of the room will run the slides on a Windows laptop. There will be a podium on a riser/stage. Speakers can use either a lavalier mic (wearable) mic or a gooseneck (podium) mic. The slides will be pre-loaded if submitted by the deadline. The room will be equipped with the following: 2 screens (with front projection projectors), 1 Laptop for lectern w/ Office 365 and Windows 11, 1 confidence monitor, placed on floor in front of stage, 1 LCD timer, placed on floor in front of stage, 1 slide advancer, 2 wireless handheld microphones, 1 lectern microphone, 1 lavalier microphone, and AV technician(s) in-room during all main stage sessions.
  • Breakout room and workshop speakers will have a Windows laptop on the podium on a riser/stage. To advance slides, speakers will use either a slide advancer/clicker from the stage or the trackpad of the laptop. The slides will be pre-loaded on the laptop if the deck is submitted by the deadline. We will also have two floating AV techs to support all 5 breakout rooms. Speakers can see their notes on the Windows laptop on the podium and project/share the full slide on the screen. To view your notes during your presentation, we recommended using the speaker notes section within your presentation file. Onsite, the AV technician will use Presenter view to see your notes, while the audience sees only your slides. As an alternative, you can provide printed notes. Each breakout room will be equipped with the following: 1 screen (with front projection projectors), 1 Laptop for lectern w/ Office 365 and Windows 11, 1 slide advancer, 1 wireless handheld microphone for Q&A, 1 lectern microphone, 1 lavalier microphone, and AV technician(s) in-room during all main stage sessions.
  • Notes:
    • If you prefer to use our own laptop, please request it and provide your reasoning in the above linked speaker presentation file upload form. QRCA staff will review the request and respond to the speaker directly.
    • If you submit your presentation file by the deadline, it will be pre-loaded to the conference laptop. Should you make any changes to this, please bring your own copy on a flash drive

Day of Presentation

• What to Bring
  • Flash drive with presentation file (as backup)
  • Handouts (if necessary)
  • Suggested attire: business casual

Conference Arrival

Check in at the registration desk on the first floor at least 15 minutes before your scheduled presentation. If you have updated slides, bring them on a USB drive. An AV tech in the room will take care of the setup from there.

• Speaker Coach Role (or Host/Speaker Introducer)
  • Assist with speaker needs prior to and during presentation
  • Introduces speaker and presentation