#1 Confirm your Speaking Participation

If you haven’t already, please fill out the form so we can start promoting your session. We need a few things from you—your bio, headshot, honorarium preference, and some other key details.

#2 Register for the Conference

In early November, invited speakers received a unique registration ticket link and promo code for a discounted rate. Please register for the QRCA 2026 Annual Conference by the deadline listed above.

#3 Reserve Hotel Accommodations

Speakers are responsible for making their own accommodation. QRCA has a discounted guest room rate available. To learn more, visit the 2026 Annual Conference hotel and travel webpage for the rate and a reservation link.

#4 Upload Slides by January 6, 2026

Our AV vendor will send you a personalized link to upload your presentation deck. All common file formats are supported for videos, slides, and documents, and there are no size limits. The AV team will preload your presentation in your rooms if submitted by the deadline.

Slide size: 16:9 ratio (widescreen format)

Suggestions:

• Limit the amount of information on each slide
• Use larger fonts than you think you need to. Reading small fonts in a conference room is much harder than sitting in front of a computer.
• Do not use more than 4 colors in your presentation. Avoid red letters, which are difficult for some people to read. The best readability comes from a high contrast of intensity.
• Please rehearse your presentation prior to the conference. Your speaker coach is available for any rehearsal and presentation preparation you need.
• We recommend you record your final rehearsal so that you have the recording for your personal future use.

Changes to Presentation and Speaker Information

Please submit changes via the Presentation Change form.

Speaker Toolkit

Please share the news that you’re speaking at the conference. We have suggested verbiage and graphics in our speaker toolkit (Google folder) LINK TBD.

AV Provided

• Main stage speakers will use a slide advancer/clicker to advance the slides while standing on the stage. To view their notes, there will be a confidence monitor (a screen on the floor in front of the stage). An AV tech at the back of the room will run the slides on a Windows laptop. There will be a podium on a riser/stage. Speakers can use either a lavalier mic (wearable) or a gooseneck (podium) mic. The slides will be pre-loaded if submitted by the deadline. The room will be equipped with the following: 2 screens (with front projection projectors), 1 Laptop for lectern w/ Office 365 and Windows 11, 1 confidence monitor, placed on floor in front of stage, 1 LCD timer, placed on floor in front of stage, 1 slide advancer, 2 wireless handheld microphones, 1 lectern microphone, 1 lavalier microphone, and AV technician(s) in-room during all main stage sessions.
• Breakout room and workshop speakers will have a Windows laptop on the podium on a riser/stage. To advance slides, speakers will use either a slide advancer/clicker from the stage or the trackpad of the laptop. The slides will be pre-loaded on the laptop if the deck is submitted by the deadline. We will also have two floating AV techs to support all 5 breakout rooms. Speakers can see their notes on the Windows laptop on the podium and project/share the full slide on the screen. To view your notes during your presentation, we recommend using the speaker notes section within your presentation file. On-site, the AV technician will launch your presentation in Presenter view so that you can see your notes, while the audience sees only your slides. As an alternative, you can provide printed notes. Each breakout room will be equipped with the following: 1 screen (with front projection projectors), 1 Laptop for lectern with/ Office 365 and Windows 11, 1 slide advancer, 1 wireless handheld microphone for Q&A, 1 lectern microphone, and 1 lavalier microphone. AV technicians will check every room prior to each breakout/workshop to launch presentations and assist with microphones and any other technical issues. Please let the technicians know if you have any videos or audio in your presentation so they can be tested before the start of the session.

If you plan to use any videos in your presentation, we strongly recommend embedding them into the presentation so that you do not need to launch a web browser outside of your presentation.

If you plan to use a web browser or to show any other content outside of your presentation, please discuss this with the technician before your presentation.

Notes:

• If you prefer to use our own laptop, please request it and provide your reasoning in the above-linked speaker presentation file upload form. QRCA staff will review the request and respond to the speaker directly.
• If you submit your presentation file by the deadline, it will be pre-loaded to the conference laptop. Should you make any changes to this, please bring your own copy on a flash drive